How to take notes in Microsoft Teams automatically

Why use a bot instead of Teams' built-in transcription?

Microsoft Teams has a built-in transcription feature, but it requires a Teams Premium licence, can only be started by the organiser, and doesn't give you AI summaries or automatic action items out of the box. The transcript also lives inside Teams — not on your phone.

The Noter AI bot works regardless of which Teams plan your organisation is on, it joins as a participant rather than relying on host permissions, and it delivers the full output to your iPhone: a verbatim transcript with speaker labels, an executive summary, a detailed analysis, and every action item with the name of whoever it was assigned to.

How to take notes in Microsoft Teams — step by step

Everything is done from the Noter AI app on your iPhone or iPad. The bot joins Teams independently, so you can participate in the call without multitasking.

1. 1Download Noter AI from the App Store and sign in.
2. 2Tap New Meeting, then choose Meeting Bot.
3. 3Paste the Microsoft Teams meeting link. You can find it in the calendar invite or the Teams chat for that meeting. Alternatively, connect your Outlook calendar in the app's settings — your upcoming Teams meetings will appear in a list and you can launch the bot in one tap.
4. 4Tap Join. The bot enters the Teams room as a participant. Other attendees will see it in the participants panel.
5. 5Run the meeting as you normally would. The bot stays on for the duration and captures everything.
6. 6When the meeting ends, the bot leaves on its own. Your transcript is ready in the app within a few minutes.
7. 7Open the note to see the full transcript with each speaker's name and timestamps. Tap any line to play back that moment.
8. 8Read the executive summary at the top — a concise overview of what was decided and discussed. Below it, action items are listed with the names of people who were assigned tasks.
9. 9Ask AI Chat anything about the meeting: "What blockers did the team mention?" or "Summarise what was agreed on the deadline."
10. 10Export the note as a PDF, Word document, or plain text, or copy rich text straight into an email or Notion page.

Recording Teams audio on your iPhone instead

If you'd rather not add a bot to the call — perhaps for a sensitive conversation — you can record the room directly on your iPhone.

Open Noter AI and start a recording before the meeting begins. Join Teams on your laptop. The iPhone microphone picks up the audio. After the meeting, stop the recording and the app transcribes and summarises it exactly as it would a bot recording.

You can also start a recording from the Control Center widget without opening the app, or set up a Siri shortcut to start recording hands-free.

What you get after the meeting

Every Teams meeting processed by Noter AI produces the same set of outputs.

• Verbatim transcript with speaker labels and timestamps on every line.
• Executive summary — a short paragraph capturing the key points and decisions.
• Detailed analysis — a longer breakdown of topics covered.
• Action items — each task extracted automatically, with the assignee's name.
• AI Chat — ask follow-up questions about the meeting in plain English.
• Export options — PDF, Word (.docx), or plain text; rich-text copy for paste anywhere.

Languages and privacy

Noter AI supports 18 transcription and translation languages, including English, French, German, Spanish, Portuguese, Italian, Dutch, Russian, Arabic, Japanese, Korean, Chinese (Simplified and Traditional), Indonesian, Polish, Thai, Turkish, and Vietnamese. If your Teams meetings are multilingual, the app can translate the transcript too.

Audio and transcripts are encrypted in transit and at rest. You sign in with Apple, so your email address is never shared with the app. You can delete your account and all data at any time.