Noter AI for Microsoft Teams

Two ways to capture a Teams meeting

Teams is where most companies hold their internal meetings: the weekly status call, the project review, the department update. Many of these are hybrid, with some people in a meeting room and the others remote. Noter AI covers both halves.

The bot joins. You give Noter AI the Teams meeting link. A bot enters the meeting as a visible guest and records. This is the right choice when you join remotely.

You record in the room. If you sit in the meeting room where Teams is on the big screen, tap record in the app and put the phone on the table. It keeps recording with the screen locked or with the app in the background, for up to three hours per recording. This is also the fallback when your organisation's policy stops guests from joining.

How to send the bot

1. 1Connect your calendar, if you want one-tap joins. Teams meetings usually live in Outlook. Connect Outlook or Google Calendar once, and upcoming meetings with a link appear in the app.
2. 2Tap Join on the meeting. If the meeting is not in your calendar, copy the Teams link from the invite and paste it in the app.
3. 3Wait for the organiser to admit the bot. If the meeting uses a lobby, the bot stays there until someone lets it in.
4. 4Carry on with the meeting. The bot records and stays silent.
5. 5Read the note. It appears in the app after the meeting. A 1-hour recording is processed in about 2 minutes.

Host settings that can block the bot

In Teams, the organisation's policy matters more than any one meeting. Two things can stop the bot, and one of them is outside the organiser's control.

• The lobby. Teams meetings can hold guests in a lobby. The bot waits there until the organiser or another permitted person admits it. If nobody is watching the lobby, the bot never gets in, so mention it at the start.
• Anonymous or guest joins disabled by the organisation. An IT administrator can stop people outside the organisation from joining meetings at all. When that rule is on, the bot cannot join, and the organiser cannot change it from inside the meeting.
• What to do. For the lobby, admit the bot. For an organisation rule, speak to your IT team about the policy. Until then, record the meeting on your phone from the room. That method does not touch Teams.

What you get

Sample output

The example below is made up. It shows what the minutes style could produce for a 30-minute internal Teams meeting about a Q4 launch.

• Meeting: Q4 launch weekly status. Attendees: Sara, Omar, Lina.
• Summary: The landing page is finished. The support guide is one week late because the product screens changed. The team agreed to keep the launch date.
• Decision: Lina's team will publish the guide in two parts, with the first part ready on launch day.
• Action item, Omar: freeze the product screens by Wednesday.
• Action item, Lina: deliver part one of the support guide by 28 October.
• Action item, Sara: update the launch checklist and share it before the next status call.
• Open question: who approves the launch email? Nobody was named.

Limits and honest notes

A few things to know before you rely on it for company meetings.

• Colleagues see the bot. It appears in the Teams participant list as a guest for the whole meeting.
• It is separate from Teams. Nothing is installed in Teams and no admin setup is needed on the Teams side. The note lives in the Noter AI app, and you share it by exporting it.
• No web app and no desktop app. Noter AI runs on iPhone, iPad and Android. You send the bot from the phone while you attend on your computer.
• Each person has their own subscription. There are no per-seat team fees. One plan includes everything, at $11.99 per month or $89.99 per year in the US.
• Telling people is your job. You are responsible for telling attendees that the meeting is recorded, and for following your company's own rules about recording. Read do you have to tell people you are recording a meeting.