Export and share meeting notes: PDF, Word and text

How it works

1. 1Open the note you want to send. It can come from a recording in the room or from a video call the bot joined.
2. 2Pick the output style first. Choose minutes of meeting, key bullet points, email, to-do list, formal report, or your own instruction.
3. 3Edit anything that is wrong. The summary can be edited, so fix names and numbers before the note leaves the app.
4. 4Choose how it goes out. Export as PDF, Word or plain text, copy it, or open the share sheet.
5. 5Send it. Attach the file, paste the text, or pick the app in the share sheet.

What you get: export formats and what each is good for

• No caps on summaries. The plan has no AI credits, so you can rewrite a note in another style before you export it.
• The same recording can be exported in more than one style. Send formal minutes to the client and a to-do list to your team.

Sample output

This is an invented example. It shows what the Email output style could produce for a short Q4 launch meeting, ready to copy into a mail app.

• Subject: Q4 launch meeting recap and next steps
• Opening: Hi all, thank you for joining today. Here is a short recap of what we agreed.
• Decision 1: The launch date is 18 November.
• Decision 2: We will run the early offer for two weeks only.
• Next step, Sara: send the final price list to partners by Thursday.
• Next step, Omar: confirm the event venue by Friday.
• Closing: Please reply if I missed anything. Our next meeting is on Monday.

Sending a recap by email using the Email output style

Email is one of the six output styles. It rewrites the meeting as a message you can send, with a greeting, the decisions and the next steps.

Noter AI writes the text. You send it from your own mail app, so it goes out from your address and you choose who gets it.

1. 1Open the note and switch the output style to Email.
2. 2Read it once. Correct any name, date or number that is wrong.
3. 3Copy it with rich formatting, or use the share sheet and pick your mail app.
4. 4Add the people who were in the meeting and send.

• Send it the same day. A 1-hour recording is ready in about 2 minutes, so the recap can go out while people still remember the meeting.
• Write in the reader's language. The summary can come in the meeting's language or in a language you choose.
• Want to compare with a hand-written one? See the meeting recap email template and the follow-up email after a meeting.

Limits and honest notes: what is not there

• No automatic sync to other apps. Noter AI does not push notes into other tools for you. You export, copy or share each note yourself.
• It does not send email for you. It writes the email text, and you send it.
• Three file formats. Export is PDF, Word and plain text. Other file types are not offered.
• No web or desktop app. You export from your iPhone, iPad or Android device. To work on a computer, send the file to yourself.
• Export is one way. The app imports audio. It does not import PDFs or video files.

Before you send a note outside your team

A summary written by AI is a draft until someone has read it. Two minutes of checking saves an awkward correction later.

• Check names. Spoken names and company names are the most common mistakes in any transcript.
• Check numbers and dates. Open the transcript, tap the line, and listen to the audio from that moment.
• Rename the speakers. A note that says who spoke is more useful than one with generic labels.
• Check each action item has the right person. Action items come with assignees, and the reader will act on them.
• Think about who was recorded. If the note quotes people, make sure they knew the meeting was recorded.

Who uses export the most

• People who send minutes. A PDF of the minutes of meeting style goes to everyone who attended. See the meeting minutes template.
• Consultants. A Word file lets the client add comments. More on this in Noter AI for consultants.
• Project managers. The to-do list style, copied into a team chat, turns the meeting into tasks. See Noter AI for project managers.