Noter AI for Zoom: transcript and notes without a plugin

Two ways to capture a Zoom meeting

Most Zoom calls with clients and prospects are hosted by someone else. You get a link in an invite and you join. Noter AI is built around that link, so you do not need to be the host or have a paid Zoom account.

There are two ways to get the call into the app. Pick by where you are sitting.

• The bot is the better choice for a remote call. It records the meeting directly, so a weak laptop speaker does not affect the result.
• The phone is the better choice when the host will not admit a guest. Recording in the room needs nothing from Zoom. A recording runs for up to three hours and keeps going with the screen locked.

How to send the bot

1. 1Get the app. Noter AI runs on iPhone and iPad and on Android.
2. 2Copy the Zoom link. It is in the calendar invite or the email from the host.
3. 3Paste the link in the app and send the bot. If your Google or Outlook calendar is connected, tap Join next to the meeting instead.
4. 4Let the host admit it. If the meeting has a Waiting Room, the bot waits there like any other guest until the host lets it in.
5. 5Open the note after the call. Processing takes about 2 minutes for a 1-hour recording.

Host settings that can block the bot

The bot has no special rights in Zoom. It asks to join the way a guest does, so the host's settings decide whether it gets in. Two settings matter.

• Waiting Room. When it is on, every guest waits until the host admits them. The bot waits too. On a sales call, tell the client before the meeting that a note taker will ask to join, so they are not surprised by an unknown name.
• Only authenticated users can join. With this option on, Zoom lets in only people who are signed in to a Zoom account. The bot joins as a guest, so this setting can keep it out.
• What to do when it is blocked. If you are the host, change the option in the meeting settings for that meeting. If the client is the host, ask them to admit the bot or to allow guests. If neither is possible, record the call on your phone from the room.

What you get

• A transcript with speaker labels. Every line has a timestamp. Tap a line to hear the audio from that moment. You can rename the speakers.
• A summary, a detailed analysis and action items. Each action item shows who it belongs to. All three are written automatically.
• Six output styles. Minutes of meeting, key bullet points, email, to-do list, formal report, or your own instruction. The email style is useful for the recap you send a client after the call.
• 60+ languages, detected automatically. You do not choose a language before the call, and a call that switches between two languages is handled.
• Questions across calls. Ask one note, several notes or all your notes a question. The answer comes with the source note attached.
• Export. PDF, Word or plain text, or copy with formatting to paste into your own tools.

Sample output

This is an invented example, made to show the shape of a note. It is a 25-minute Zoom call where Sara presents a Q4 launch plan to a client, Omar.

Limits and honest notes

• The bot is a visible participant. Everyone in the Zoom meeting sees it in the participant list. There is no hidden mode.
• Nothing is installed inside Zoom. There is no Zoom app, plugin or extension to add, and nothing for your IT team to approve on the Zoom side.
• There is no web or desktop app. You send the bot from your iPhone, iPad or Android phone, even when you take the call itself on a laptop.
• The bot does not speak. It joins, records and leaves you a note.
• You must tell people they are being recorded. This is your responsibility, and the law differs by country. See meeting recording laws by country.